6 Steps to Link all .csv Files as Tables - Access / VBA



Ever want to link an entire directory of “*.csv" files to a Microsoft Access database? Manually, this could be tedious and exhausting.

I will walk you through six easy steps to automate the process using VBA and allow you to link hundreds of files in seconds! (Also see video tutorial at the bottom) [caption id=“attachment_133” align=“alignnone” width=“300”]Access Table Relationships Relational table links - Microsoft Access[/caption] What typically happens, is the customer sends a daily Excel file and you store it in a directory for archival purposes. After collecting months worth of data, the customer then asks for a trend analysis or forecasting analysis.

Rather than manually link each Excel file to an Access table, I use the following code to automatically link, externally, an entire directory of files.

  1. Open Microsoft Access

  2. Press CTRL + F11 Keys to open the VBA editor

  3. Right click on the Navigation pane and insert new Module

  4. Paste the following code into the text area

    Option Compare Database Option Explicit

    Sub Link_To_Excel() ’Macro Loops through the specified directory (strPath) ’and links ALL Excel files as linked tables in the Access ’Database.

    Const strPath As String = "C:\Users\1260948764C\Documents\Operations Researcher\DSCM\Raw Data Files\Raw Data\" 'Directory Path
    Dim strFile As String 'Filename
    Dim strFileList() As String 'File Array
    Dim intFile As Integer 'File Number
     'Loop through the folder & build file list
    strFile = Dir(strPath & "*.csv")
    While strFile <> ""
         'add files to the list
        intFile = intFile + 1
        ReDim Preserve strFileList(1 To intFile)
        strFileList(intFile) = strFile
        strFile = Dir()
     'see if any files were found
    If intFile = 0 Then
        MsgBox "No files found"
        Exit Sub
    End If
     'cycle through the list of files & link to Access
    For intFile = 1 To UBound(strFileList)
        DoCmd.TransferText acLinkDelim, , _
        strFileList(intFile), strPath & strFileList(intFile), True, ""
    MsgBox UBound(strFileList) & " Files were Linked"

    End Sub

  5. Change the directory to one of your choosing on line 10

  6. Click the Play button on top.

Please comment below with improvements, questions or suggestions.


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